Timetable (2017-2018)

Adapted from the ASA Timetable

Date Task
Mid-September Submit Regular Session(s) topics for upcoming meeting
September 1 Encourage members to recruit new membership by Sept. 30
September 30 Membership year ends, membership counts become basis of next year’s budget
October 10
  • Outgoing Chair sends Annual Report to ASA
  • Send announcement for call for award nominations for to the EO of ASA. Limit call for nomination to 150 words
October 19 End of year membership lists sent to the section chairs.
October 25 Get awardee biographic information to ASA office Footnotes for publication in the November Issue
November 3 Call for Papers posted on ASA Website; online submission opens.
November 5 Section chairs will be contacted by the Sections Coordinator to review their Awards Information.
November 10 Deadline for bylaws amendments for 2017 election to the ASA Governance Office
November 15 Recipients of the current Section Awards are announced in Footnotes.
December 21 Nominations for section officers and council members. Get approval from council.
January 8 2018 ASA Annual Meeting Papers Due​
January 15 All Section candidate slates are due for spring election.
February 15 Session organizers submit session listings to ASA Meeting Services.
February 16 Reception space requests due to ASA Meeting Office
February 18 Final submission date for 2019 Annual Meeting for thematic, session, regional spotlight, author-meets-critic, and workshop proposals.
February 28
  • Biographical statements for nominated candidates for section officers and council members due via online system
  • Roundtable session listings due to ASA Meeting Services
March 1 Scheduling requests (if any) due in ASA Meetings Office
Mid-March
  • Coordinate with SAS and SPA re: any co-sponsored efforts
  • Ensure Spring newsletter lists all section activities
  • Orders for special audio-visual equipment due
March 31 Select Awardees. Get approval from Council.
April 22 ASA election starts. Voting continues until 5:00pm on June 1st
April 24 Deadline for Sections to notify Executive Office of waived speaker fees for guest speakers.
May 2 Annual Meeting Preliminary Schedule Published Online
May 15 Program participants deadline for pre-registration
May/June
  • Plan reception events (giving awards, noting sponsors, any exhibits)
  • Catering requests due
  • Corrections to session listings for Final Program due to ASA Meeting Services
June 1 Section Election results will be sent to Section Chairs. Section Chairs must contact all candidates with results of the election before announcing them to the section.
June 3 Amended versions of bylaws presented to section chairs for verification.
June 25 Deadline for 2018 Awards recipients to be listed in Awards Ceremony Program at the Annual Meeting
Mid-July
  • Publicize Section Activities for upcoming Annual Meeting
  • Inform new officers about section officer orientation
  • Set agenda for Business and Council meeting before meeting if possible

 

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